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Office Assistant

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POSITION TITLE: Office Assistant
DEPARTMENT: Diversity, Equity & Inclusion (DEI)
IMMEDIATE SUPERVISOR: DEI Director
LOCATION: St. Paul
HOURS/STATUS: .75 FTE (30 hours per week)
PROBATIONARY PERIOD: 9 months
EMPLOYEE GROUP: USM

PURPOSE OF POSITION:

Under the direction of the Director of Diversity, Equity & Inclusion (DEI), the Office Assistant provides a full range of administrative and office support services (logistics, administrative office support, event management, member communications, etc.) to the Education Minnesota DEI staff and programs. This position provides direct support to professional staff within the department as well as program coordination instrumental in promoting the work both internal and for members, and their significance to the mission of Education Minnesota.

Education Minnesota is a member-led labor union that has identified racial equity and social justice as primary organizational goals. All staff are expected to participate, individually and collectively, in ongoing training, discussions and activities to advance these goals.

MAJOR FUNCTIONS AND RESPONSIBILITIES:

  • Provide administrative support to department staff and committees as assigned.
  • Research and preparation of reports, presentations and materials to support the initiatives of the department. These include but are not limited to tabulating surveys, compiling conference evaluations, reports, attending and recording meeting minutes when necessary, and coordinating the design, printing and mailing of various projects.
  • Administer data requests, input incoming data from said requests, use multiple databases, tabulate data and assist colleagues in using databases and information received from data collected.
  • Provide administrative support in the coordination of Education Minnesota events or programs as assigned.
  • Maintain multiple databases.
  • Assist with overall organization and day-to-day functions of the department.
  • Participate in projects, duties, and other administrative tasks assigned by management.
  • Participate in internal and external anti-racist, LGBTQ+ trainings.
  • Demonstrate a commitment to creating an inclusive space for members and staff, extending this culture of equity and inclusion into the work.
  • Other duties of a like or similar nature and the associated responsibilities as assigned by the department director.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

  • Ability to coordinate and administer functions of an office environment.
  • Good public relations, communications, telephone and personal skills.
  • Proficiency in Microsoft Access, Excel, Word and PowerPoint software.
  • Proficiency in setting up and assisting with web meeting technology.
  • Ability to monitor expense reports.
  • Ability to establish and maintain effective working relationships with Education Minnesota members, staff, associates, affiliates and the general public.
  • Good communication, telephone and interpersonal skills.
  • Ability to carry out directives, follow through on projects, administer programs and make decisions as required.
  • Ability to use good judgment when making decisions.
  • Ability to organize, prioritize, anticipate program needs and work independently in accomplishing objectives, goals and meeting numerous deadlines.
  • Good record keeping, spelling, grammar and reading skills.
  • Ability to perform multiple functions simultaneously and meet critical deadlines.
  • Ability to understand and effectively carry out complex verbal and written directions.

MINIMUM QUALIFICATIONS:

  • HS diploma or equivalent.
  • Three (3) years administrative support experience.
  • Proficiency in Microsoft Office suite of products (Outlook, Excel, Word, Access, Publisher, PowerPoint).

WORK ENVIRONMENT:

Works in a general office environment. This position will interact with employees, vendors, members and the general public on a somewhat regular basis. These interactions require judgment and discretion that can involve confidential information, private information and some disagreeable human interactions.

PHYSICAL DEMANDS:

Work is in a general office environment. Employee is required to: talk and hear; frequently stand, walk, and repetitively use hands dexterously (use fingers to handle, feel), reach with hands and arms, bend and physically, lift and carry up to 10 pounds; occasionally lift up to 50 pounds and infrequently travel by various conveyances (e.g., air, rail, auto).

OTHER REQUIREMENTS:

  • Some travel with overnights stays
  • Frequent evening and weekend work required.

EDUCATION MINNESOTA IS AN EQUAL OPPORTUNITY EMPLOYER

Education Minnesota is an Equal Opportunity Employer committed to providing an inclusive environment of mutual respect where diversity is valued, supported and celebrated to benefit applicants, employees, members and students. Discrimination of any kind is prohibited. All employment decisions are based on qualifications, merit, job requirements and business needs. Education Minnesota strongly encourages women, BIPOC individuals, LGBTQ+ individuals, people with disabilities, immigrants and veterans to apply.

POSTING DEADLINE: For consideration, apply online  and include a resume no later than 11:59 p.m. Tuesday, Jan. 7.

Apply now